Location: Markham, ON
Salary: $50,000 annually
Schedule: Monday to Friday, in offce
About RhynoCare:
RhynoCare is a high-performance organization grounded in humanistic values—trust, respect, integrity, accountability, and affiliation. As a rapidly growing leader in the healthcare staffing industry, we are expanding our presence and services across Canada, including our At Home Healthcare division.
We’re on a mission to become Canada’s premier healthcare staffing agency—and we know that starts with a strong internal team. We prioritize promoting from within, offering exceptional opportunities for driven individuals who want to build their careers in a fast-paced and meaningful industry.
Position Overview:
We are seeking a detail-oriented and dependable Administrative Assistant to support our operations and compliance teams in our Markham office. In this role, you will be responsible for providing high-level administrative support, ensuring credentialing accuracy, and supporting departmental projects and communication. Your contribution will play a critical part in upholding RhynoCare’s reputation for quality and reliability in healthcare staffing.
Key Responsibilities:
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Provide day-to-day administrative support including data entry, documentation, and compliance-related tasks
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Collect, verify, and maintain healthcare professionals’ credentials, licenses, and certifications during the hiring process
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Prepare reports, correspondence, presentation materials, and spreadsheets in alignment with departmental standards
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Manage inbound and outbound communications (emails, calls, faxes) in a timely and professional manner
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Support scheduling of client testing appointments and follow-up communications
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Assist with special projects and provide general support across departments as needed
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Maintain strict confidentiality and uphold privacy protocols for all sensitive information
Qualifications:
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Minimum of 1 year of administrative or medical office experience, or equivalent combination of education and experience
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Exceptional attention to detail and documentation accuracy
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Strong organizational and time management skills in high-volume, fast-paced environments
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Excellent written and verbal communication skills
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Strong customer service mindset with the ability to communicate with diverse healthcare professionals and partners
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Ability to multitask and prioritize without compromising quality
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Professionalism, integrity, and reliability are a must
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Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and ability to quickly adapt to new software
What We’re Looking For:
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A team player with a flexible, can-do attitude
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Someone who thrives in a structured environment but can adapt to shifting priorities
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A motivated individual seeking career growth within a mission-driven organization