Finance & Payroll Associate

Location: Markham, ON

Salary: $55,000 CAD annually

Schedule: Monday to Friday, in-office

About RhynoCare:

At RhynoCare, we are a leading medical staffing agency dedicated to bridging the gap between healthcare professionals and institutions. By delivering reliable staffing solutions, we empower our client hospitals and healthcare facilities to provide exceptional patient care.

Position Overview:

We are seeking a detail-oriented and highly organized Finance Associate to join our dynamic team. The ideal candidate will manage and coordinate bi-weekly payroll processes for 800+ employees while ensuring data accuracy and compliance with applicable policies and regulations.

Key Responsibilities:

• Oversee bi-weekly payroll processing for a large workforce, ensuring accuracy and timeliness.
• Update and audit employee records in the payroll system, including new hires, transfers, and terminations.
• Prepare benefit reports, manage enrollments and terminations, and process changes to coverage or contributions.
• Reconcile payroll discrepancies, calculate manual cheques, and prepare adjustment forms.
• Generate Records of Employment (ROEs) and address insurable earnings inquiries from Service Canada.
• Prepare payroll reports for internal and external stakeholders as required.
• Assist with year-end T4/T2200 form preparation.
• Respond professionally to employee payroll inquiries.
• Maintain confidentiality and ensure personnel records are updated and securely stored.
• Support payroll administrators in resolving payroll-related issues and participate in new HRIS implementation projects.
• Ensure compliance with organizational policies and union collective agreements.
• Collaborate with department managers, unit clerks, and timekeepers regarding employee attendance, status changes, and payroll adjustments.
• Create and update internal process documentation and adhere to audit requirements.

Qualifications:

• Working knowledge of the Ontario Employment Standards Act.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Preferred but not required: experience with ADP Workforce Now.
• Strong interpersonal and communication skills, with a client-service focus.
• Excellent organizational and time management abilities, capable of prioritizing multiple tasks and deadlines.
• Analytical and problem-solving skills with a keen eye for detail.
• Understanding of privacy and confidentiality principles, policies, and legislation.

If you are a proactive and detail-oriented professional with a passion for payroll and finance operations, we invite you to apply and join our team at RhynoCare!